Hire car bookings should normally be made directly with the supplier by the employee. In comparing the relative costs, account needs to be taken of additional charges such as delivery, collision damage waiver and petrol. over 100 miles) where there is no suitable public transport available, it may be more cost effective for employees to use a hire vehicle rather than to claim mileage. If a student elects to use non-University transportation to an activity and use WWU arranged transportation back to WWU, please contact Human Resources at for a One-Way Hold Harmless Agreement with the proper language.For long journeys (e.g. Verify that the vehicle being used has current insurance.Īll documentation must be kept with the appropriate department or activity request form and maintained as outlined in the Retention and Disposal Policy.Ī special use One-Way Hold Harmless Agreement has been developed for use in situations where a student is using WWU arranged transportation to travel to a WWU activity but has elected to use non-University transportation or non-Approved Drivers back from the activity.Verify that the driver of the non-arranged transportation is on the Approved Driver List and has the 7+ designation if applicable, and.Provide a Hold Harmless Agreement form, for signature, to those who choose NOT to travel in the WWU arranged transportation,.Create a list of students who choose the WWU arranged transportation,.15-passenger vans may not be used for any University activities.Be sure that you have adequate insurance to tow University property behind your personal vehicle. University trailers are insured by the towing vehicle.The University does not provide insurance coverage for a personal vehicle. The driver’s own auto liability insurance is considered the primary insurance for any accidents that occur while driving on University business. Drivers using their personal vehicle for University business should ensure they are adequately covered under their personal insurance policy.Privately-owned vehicles used for University business should be properly registered, inspected, insured, and appropriate for such use.While traveling on University business, the driver is responsible for the use of the vehicle and for safe transport of any passengers who travel in the vehicle.Drivers transporting students must be on the Approved Driver List.Drivers are expected to follow all federal, state, and local laws.Anyone using their personal vehicle for University business, which includes WWU arranged transportation must comply as follows:
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